Your UnionSocieties

Starting a New Society/Continuing your Society

Before you even get started you need to find out if the Society already exists. If it already exists – join in! If not there are three simple steps…

1. Recruit members to join. You’ll need 10 members to form the society.  Ensure all interested students complete the paper version of the society membership form (available from the Activities Manager) and pay the membership fee. You need at least 10 students all paying a membership fee. Make sure you hand the completed membership forms and membership money taken into the Activities Manager.

2. Put together a constitution (click here to complete)  and committee.  This is a form you complete which details your Society name, its aims and objectives, the membership fee, the Committee members and their responsibilities and the GSU Equal Opportunities policy. If you are a continuing society rather than a new society your society must hold an Annual General Meeting (AGM) to elect your new Committee (the students in your society who will run the activities).  An AGM is a meeting that all of your members can attend.  If you are continuing your society you will need to fill in a new constitution and sign up new members the next year. If you are continuing a society rather than starting a new one you must hold an AGM and elct your committee for the following year (see ‘Election of Committee/Removal of Committee’ below for more details).Members stand for election of the 3 recommended Committee positions: Chair/President, Treasurer and Secretary. However, when starting it can be difficult to do this and often the founding members will become the committee.

3. The society and its constitution need to be ratified at the next Student Assembly meeting (a meeting of elected officers of the SU where decisions about SU policy are made) – somebody from your society will need to be present at this meeting.

There’s nothing more to it! If you’d like to talk through this a bit more for any advice then just contact the Activities Manager or the Welfare and Diversity Officer.

Resources Available to Societies

GSU societies get support, resources and funding from GSU. This includes -
• The ability to book GSU and University rooms for meetings & activities
• The opportunity to apply for a grant (see finances section)
• Administrative support
• Storage
• Advice and support    
• Web-space and use of website to circulate e-mails and information
• Pigeon holes, Post              
• Photocopying and Printing Service
• Computers, telephones
• Union bank account
• Use of the Student Activities Hub notice board
• Training for committee members

Types of Societies

General Interest - Whether you are interested in fishing, photography, cocktails, comic books, films or anything else, why not get your mates together and share your interests, experiences, equipment or whatever else.  With 7500 students at Goldsmiths, do you think you’re the only one interested in your hobby?  Why not find out?

Culture and Identity - Whatever your identity, background, culture or religion there are others at Goldsmiths who want to share your interests and experiences.  Islamic, Afro Caribbean, Jewish, LGBTQ or anything else - you can meet up with others people by joining one of our societies.

Political/Campaigning - Students Unions have always been a hotbed of political activity and Goldsmiths is no exception. There are a huge range of political and campaigning organisations.  You can meet other people with similar or even dissimilar interests and engage in some active campaigning, debating, arguing or, as ever, just making new friends.

Departmental - There are 15 departments at Goldsmiths University, so it only makes sense that each one should have its own union society where you can meet others, discuss your subjects and have social events with all your friends on your course.

What does the Committee do?

The committee will work as a team to organise the activities of the society, ensure its development, to ensure their activities are safe and effective and that the society members adhere to the code of conduct. While the following should be used as a guide to the most common, traditional, roles, you can of course choose to elect a committee of people with different names:

Chair/President
• Oversee all areas of the running and co-ordinating of the Society.
• Act as chair of all meetings.
• Ensure at all times the health and safety of members.
• Liaise with Committee Members to ensure all necessary arrangements for activities are made.
• Act as the Society’s first representative to all external bodies.  Remember you are representing GSU, so if in doubt contact the SDC (especially when the media is involved!).
• Be a signatory for the Society budget.
• Make sure that your society is communicating effectively with the SDC, the ASO and all members.
• To help, advise, and support all members of the Society.

Secretary
Arrange all meetings of the Society and keep minutes of formal meetings.
Be responsible for the general administration of the Society.
Deal with internal communication to Society members.
Collect all Society correspondence and ensure it is acted upon.
Ensure that all Society members are informed of all relevant information.
Maintain up to date records of the Society membership including contact details for all members.  The Secretary should also ensure that the SDC hold details of members.
Arrange fixtures and events, booking facilities, equipment, transport etc.

Treasurer
Be responsible for all of the Society’s money.
Be a signatory for the Society budget.
Collect all monies received from Society activities, including membership and ensuring that they are paid into the Society account with the relevant documentation.
Ensure the GSU Grant Application Form is completed and handed in to the SDC at the right time.
Ensure all necessary expenditure is paid in good time.
Keep a record of all financial transactions for the Society so that the Society’s Committee and members can be informed of the Society’s financial situation.

Other Roles
Other committee places can be created for societies if the members feel it is necessary.  Good examples are Publicity Officer, Social Secretary or Events Officer.

Booking a room/venue

In order to book a college room or a Students’ Union meeting room please fill in this form -

www.goldsmithssu.org/form/Societyroombookings

In order to book the Stretch or Green Room for an evening event please fill in this form -

www.goldsmithssu.org/form/venuehire


On-line Calendar for all confirmed booked rooms for societies
Please click on the link below to see all rooms/ venues booked for Goldsmiths societies

Society booked facilities

Code of Conduct, Participation Statement and Data Protection Statement

Society Code of Conduct
No Member of the Union should:
1. Act in a disorderly manner on College premises or those set aside for Union use.
2. Act in any way, at any time, so as to bring the Union into disrepute.
3. Act in any way contrary to the Aims and Objectives of the Union as defined by the Constitution.
4. Incur unauthorised expenditure of Union monies, or hold Club monies outside of the Union.
5. Communicate or affiliate with persons or organisations outside the Union in the name of the Union without specific authority from the Union.
6. Cause damage to Union property, including equipment.
7. Facilitate the participation by non members in Goldsmiths Students’ Union activities.
8. Act in an antisocial manner to the detriment of the Students’ Union and its’ members, including ‘initiations’.
9. Physically or verbally assault another member or guest of the Students’ Union.
10. Physically or verbally assault staff members of the Union.
11. Reveal material deemed to be confidential.
12. Breach the Equal Opportunities Policy.
13. Print or broadcast any material of an offensive, defamatory or libelous/ slanderous nature.

Members of the Union should:
14. Ensure that all information disseminated is fair and accurate, avoids the expression of comment and conjecture as established and falsification by distortion, selection or misrepresentation.

Any members of the Union who act in contravention of the above will be subject to disciplinary procedures.

Participation Statement
1.  It is the responsibility of the individual to inform a Society Rep or the Activities Manager of any relevant medical conditions which may affect your or others safe participation in any activities undertaken through the society.
2.  By participating in the Society activity, you agree to adhere and abide by the guidelines for participation as advised by the Society, National Governing Body and Goldsmiths Students’ Union.
3.  If you participate in activities that involve an inherent element of risk, in an environment where professional medical care and rescue services may not always be immediately available, it is your responsibility to ensure that you fully understand the exact nature of each activity you undertake, the risks involved and the equipment required to ensure your safe participation.
You should never participate in an activity where you are unsure of any of the above aspects. If in doubt, ask your Society Representative or the Activities Manager for further information.

Data Protection Statement
Goldsmiths Students’ Union takes responsibility regarding the protection of personal privacy very seriously. As such, any personal data that you provide will be held, processed, updated and shared in line with the Students’ Unions Data Protection Policy which is aligned to the 1998 ata Protection Act. If you are unclear of the purpose for which the information is required, please contact the Students’ Union via email at su@gold.ac.uk.

Communication and Recruitment of Members

Communication with your Society members and with the outside world is paramount to the smooth running of your Society. Through these methods of communication, you will be able to update your members on Society happenings, share information and also recruit new members by publicising your society.

Welcome week, Freshers Events and Re-Freshers Week
This is your chance to promote your Society to all the new students and are key for the recruitment of members and to encourage society participation.  You must make sure you have informed the Student Development Coordinator if you want a stall at a Fayre or want to put and event on.

This website
Every society has a page on the website and you can use it to communicate with your members. Encourage people to register on the site and remember to post your events on your page and keep it up to date with what you are up to.

Facebook
The vast majority of students have a Facebook page (but not all so use other methods also!) so it’s a great way of promoting events and communicating with members and potential members. There is also a Goldsmiths Societies Facebook profile that you can add as a friend for another way to keep informed about what’s going on in the Students Union. If you’re starting a Facebook page rather than inheriting it, remember to put ‘Goldsmiths’ in the title so that people can search for it easily.

Email
Please ensure that you keep all websites and email addresses up to date so that potential and current members as well as the Activities Manager are able to contact you.

Notice boards
Space on notice boards will be allocated to all registered and ratified societies on the corridors.  These can be used to advertise events and gather interest from students.  Just drop some posters in to the Activities Manager.

Pigeon holes and the postal system
Society pigeonholes are situated in the Activities Office. It is your responsibility to check them regularly! Post that is received for your Society will be placed in your pigeonhole. You should give GSU’s postal address for all correspondence:

(Your Society Name/Society Committee),
Goldsmiths Students’ Union
Dixon Road
New Cross
London
SE14 6NW

Telephone and fax
The Students’ Union Offices have telephone and fax facilities available for Committee member use during office hours.  Members of Societies may make use of the facilities offered by the Admin Office including printing, mailing, faxing, and telephones. Charges will be made to the societies’ account accordingly.

Posters, leaflets and flyers
Whilst posters can be effective there is no need to produce too many posters and an event will not work if you only rely on posters to advertise.  Think about using flyers and leaflets alongside posters especially as you can give these to people and tell them about the event or the campaign you are running.  This is far more likely to encourage them to get involved.  You can photocopy any leaflets for your Club or Society in the Students’ Union reception using your photocopy code. This is charged to your society’s photocopy account so please use it responsibly.

Smiths, Wired & the Leopard
These are the student run magazine, radio station and (brand new!) newspaper situated within the Union.  You can contact the Editors/Station Manager to talk about ways of promoting your society and its activities.

Talk to people!
Get out there and talk to students at Goldsmiths about what you do. You will often find that showing people a friendly face and lots of enthusiasm is the most effective way to get people interested.

Be creative!
There are all sorts of fun, imaginative and interesting ways to promote your event. However, if you’re in doubt, ask!

Organising Events

Organising an event is a great way to gather your members together, to generate funds for your club or society or to raise the profile of a campaign.  Please use this information for guidance when thinking about booking an event.  The union staff are here to help, so if you’ve never planned an event before or if you just want a hand putting your proposal together contact the Activities Manager. When you are organising an event, bare the following in mind…

Budgeting

Writing a budget is a simple process that is all too often overlooked, as some costs are easier to spot than others. Make sure your budget is clear and easy to read to others and includes your expected numbers as well as all of your expenses. A simple excel spreadsheet will help you no end (or a complicated one, whatever you prefer!).  Remember to plan for the worst as well as the best and make sure you can afford the possible losses as things can always go wrong (but hopefully and with some planning, they won’t).

Promotion

There are lots of ways to promote your events and if you are producing your own publicity material be aware of the costs involved.  See the communications section for more ideas.

Book your venue

When requesting a space, the more flexible you are, the greater chance there is that you will get it.  For example, if you are showing a film do not limit yourself to the Small Hall Cinema.  It gets booked up fast and there are other rooms that can facilitate a film.  When requesting a room say what your essential needs for the room are and what you are flexible regarding.

Make sure you book your event as far in advance as possible, especially if you need a specific space on a specific date.  For example, if you want to book the Great Hall for a full day you will need to book months in advance and be flexible with the dates. Allow at least three days to book a university room.  Proposals for The Common Room and The Stretch received less than two-weeks before an event will generally be refused on the grounds that they do not allow enough time for promotion and appropriate staffing measures. For all bookings in the college or Students’ Union please contact the Student Development Coordinator. To book the common room or Stretch for an evening event please fill in this booking form.

External Events
If you are planning an external event, talk to a staff member before signing any contracts.  Remember to get a purchase order (see finance) if you are going to be handing over society money.

Fill in the forms

If you are organising a society event outside of the college you must fill in a risk assessment.  If it is a regular event you can do a generic one to cover several events. Health and Safety may not be the most exciting part of organising your event but should be taken seriously to avoid unwanted misery on the day. A simple risk assessment form can be obtained from the Student Development Coordinator.  Assessing the risks can help you think about your event more objectively and gives you an opportunity to do a site visit and scope out the space you will be using. In the event something does go wrong it also demonstrates that you did think any risks through and did what you could to minimise them, in short that you acted responsibly.  It might sound a bit complicated and time-consuming, but it doesn’t take long at all. The Student Development Coordinator is there to help with the processes and form filling involved and will provide you with the right form and keep a record.

Arrange Transport

If your event is off the University Grounds and you need to use transport to get there, you will need to comply with the Union’s Transport Regulations and book any transport with us to ensure you are covered by our insurance.  Speak to the Student Development Coordinator.

Organising Trips and Socials

If you are organising a trip/social with the society please keep the Activities Manager informed.  You will need to fill in a risk assessment, which will not take long and can be emailed/given to you by the Activities Manager who can also help you fill it out.  If you are likely to be doing the same sort of social/trip more than once you can make it a generic form so you don’t have to fill it in multiple times.

Overnight Trips/Trips Abroad
Again, please keep the Activities Manager informed and fill in a risk assessment. Please provide the Student Development Coordinator with details of everybody who is going - we need their name, they need to be a full member of the society(or they are not covered by our insurance), any relevant medical details (conditions, illnesses, allergies) and their in case of emergency person’s details.  We also need to know the address of where you are going, the contact details of the person from the society who is in charge.  This person needs to have an emergency number from somebody in the union (we will arrange) and if there is an incident or accident please contact us as soon as you can.

Training, Accreditation and Recognition

Training
The Activities Manager is here to ensure you receive all the training you need to run a Society effectively.  There will be induction sessions on the basics of running a society at the beginning of the year and then at various points throughout the year for societies that start up later. Every society must send at least one committee member to induction.  If you feel you would like training in any area to do with running your Society then don’t hesitate to come and see us.

V50
This nationally recognised award is a great way to build up your experience, develop your interests or even help you get a job. V50 is designed to harness the energy, enthusiasm and abilities of young people in the 16-25 age group by encouraging them to volunteer in their local communities.  Your work for your society is recognised in the V50 scheme. For 50 hours of volunteering, the volunteer will gain a 50 Hour Award. Visit www.vinspired.co.uk for more details

The Gold Award
This is a scheme awarded by the college for Goldsmiths’ undergraduates which rewards involvement in extra curricular activities.  Speak to the Activities Manager for more details.

Society and Volunteer Awards Night
Each year the Union runs a glamorous awards night at the end of semester two to celebrate all the achievements and activities that have gone on throughout the year and to reward and recognise all its volunteers and societies.  Some of the awards your society or members could win are:
• Society of the Year
• Society Events Team of the Year
• Volunteer of the Year
This is your awards night so you’ll have the chance to show everyone what wonderful things you have been up to throughout the year in whatever way you think is suitable, e.g. putting on performance or showing your designs.  This is a really good opportunity to showcase your work so it’s worth starting to consider what you might like to do.  Feel free to discuss ideas with the Activities and Services Officer or the Activities Manager.

Use of GSU Equipment

Committee members are able to book GSU Equipment such as the TV, video, flip chart, presentation projector, BBQ etc, for Society use. Such items can be borrowed by contacting the Student Development Coordinator.  The Committee member that is signing out the equipment must be aware of the operating procedures for the equipment. When the equipment is on loan, it is the responsibility of the Society to keep it safe and secure. If in doubt, just ask!  You will be required to leave your student card with us which you will get back when the equipment is returned. 

If you are borrowing the BBQ there is a charge for gas and you will be required to provide a £20 deposit as well as your student card which will be returned when the BBQ is returned in the same state (ie clean) that it was given out in.

If your society owns any equipment of its own, then make sure you inform the Activities Manager, so that it can be accounted for. If it is bought with society money, it belongs to the society, not individuals.  If that society ceases to exist, it still belongs to Union for use by other societies or for the same society if it is revived in the future.

Accident Reporting

There is an Accident/Near-miss Report Book kept in the Students Union. It is the President’s responsibility to ensure that ALL Accidents and Near-misses, either on or off-campus, in training or competition are reported in full, so that a full record can be maintained by the Union. In serious accidents, it is vital that an accurate and comprehensive record is kept of the incident so please contact the Activities Manager.

In Emergencies
In the event of serious injury or death, please contact the College ASAP with all relevant details of persons involved. You will be led through the standard procedure.

It is the responsibility of each President to ensure that they have confirmed the whereabouts of the nearest telephone for accident/emergency situations.

Emergency Services 999
Internal College Number x666
External College Number 020 7919 7100 (24hr.)

Society Finance

Society funds must be used to further -
(a) The interests, aims and objectives of the Society as written in its Constitution;
(b) The aims, objectives and rules of Goldsmiths Students’ Union;


Claiming back money from the society account

To be able to claim money, you will need all receipts and invoice forms.  Bring the receipts to the Student Development Coordinator for authorisation and you can claim back from the finance office. You can have it transferred into your account or can get the money back in cash from the finance office.

If you are purchasing something that is more than £50 you will need a purchase order from the Activities Manager before you buy it, otherwise you may not be able to claim back the money.

To claim back money you will need a receipt – it can not be the credit card receipt or a print out of an Ebay page. Invoices must be printed.

You must claim back the money within 6 weeks of purchase.

You must have enough money in your society account to cover your expenses. 
Reimbursements will not be authorised if the money is not in the account to cover it. There is no overdraft facility at the bank of GSU. If your society account is ‘in the red’ at the end of the year the debts will be carried over to the next year.

Only the president and treasurer of the society can authorise money to be claimed back, unless they have arranged for others to be able to do so with the Activities Manager.

If you need to get more than £500 in cash please give a weeks notice so that we can ensure we have enough in the safe.

Cash is not given without receipts – it is not given in advance of purchase. 


Membership fees

Societies must decide how much they want to charge their members - £1, £3 or £5.  All members must pay this subscription.  Membership of a society lasts throughout the academic year and must be renewed each year.  To be a society you need at least 10 members who have all paid the membership fee and filled in the membership form.


Where does my membership money go?

The membership money goes back into the society.  The money from the first 10 members goes into the print budget and the money from any further members goes into the individual society’s ‘bank account’ with the Students Union.


GSU ‘bank account’

The society money must be kept in the Students Union bank account.  The society code of conduct states that –

‘You must not Incur unauthorised expenditure of Union monies, or hold Club monies outside of the Union.’

There are two main reasons for this.  The first is that if an individual is holding society money and loses it, the money is not insured and can not be reimbursed by the Students’ Union.  The second reason is transparency – if a student asks where their membership/fundraising money goes, we need to be able to show them.


Photocopy budget

All societies have a photocopy budget and will be issued with a code for the photocopier when they are a fully registered society.


Grant/Loan applications and allocation procedures

Each society is eligible to apply for a grant or loan from a fund that is set each year by the Union Exec and allocated following applications from societies. The fund is for specific events or purchases that the society would like to make.

A Society must submit a grant application form (click here to apply). . Carefully consider what your Society needs the money for and ensure the activities you plan fulfill your aims and objectives. Please contact the Activities Manager for more details.

You can apply for a maximum of £250.  If you are applying for less than £50 all you need to do is fill in the form.  If you are applying for more than £50 the 2nd stage of the application process is to give a 5 minute presentation on what you would like the money for.  The panel will be made up of the Activities Manager, the Societies Officer and a Sabbatical Officer. You will be sent guidance notes on what to cover but it should include -

- What the society has been doing this year, including any fundraising towards the activity the grant is for.
- How receiving the grant will benefit your society.
- A breakdown of what the money is required for.

The Activities Manager or Societies Officer will be able to help you write a proposal.

The fund is allocated by the Activities Manager and Societies Officer.

To be eligible to receive a grant your society must meet the following criteria:

• Have existed as a society for at least one full academic term.
• Been demonstrably active over the past academic term. This means that there must have been regular meetings and at least 1 event that was publicised to the wider student body (ie. not just to society members).

The money requested is subject to the following conditions:

• It must further the aims of the society.
• It must support the ethos of the Students’ Union, ie ‘…through representation we provide inclusive, accessible activities for Goldsmiths’ students’.
• There must be a clear plan to deliver on your aims and persons delegated to be responsible for ensuring these aims are met.

What the Students’ Union will not fund:

• Purchase of alcohol
• Events that are purely social, ie it should also further the aims of the society
• Personalised uniforms

Further notes:

It is preferable that the society do some fundraising to contribute towards what is planned or use a portion of their existing funds raised through previous activities or membership payments.

If you are organising a commercial/fundraising event in the stretch or the common room please ensure you email thestretch@gold.ac.uk.

Fundraising & Sponsorship

Societies should, where possible, use fundraising and sponsorship to fund their events and activities.  If you are applying for a grant from the Union we will ask your society to fundraise at least some of the money.  The Activities Manager and the Activities and Services Officer are here to help you with advice on how to fundraise for your society.


Ticket Sales

If you are selling tickets for a society event that cost more than £5 you will need to arrange for them to be sold by Students’ Union staff.  You can not take the money and then pay it in bulk to the society account. If the tickets are under £5 you can take the money and then pay it into the account.


Carrying Money over to Next Year
If the society is continuing next year you need to notify the Activities Manager if you would like the money to be carried over to the next academic year.  If we do not hear from you the money will not be carried over and the society will start from £0 in the next academic year.


Finance Office Opening Hours

9-5pm
Monday and Wednesday-Friday (not available on Tuesdays)

If you have any questions please get in contact with the Activities Manager.

Contact Us

Activities Manager
Ruth Gibson
T: 0208 692 1406
E: ruth.gibson@goldsmithssu.org

Activities and Services Officer
Manoj Kerai
T: 0208 692 1406
E: m.kerai@gold.ac.uk

Election of Committee/Removal of Committee

Election of Society Committee
Society committees must be elected by their members.  The exceptions to this are;
• if a new society is being formed, in which case the founding members can take the committee positions for the first academic year;
• Smiths and Wired, as the Station Manager/Editor is elected in the main Goldsmiths Students’ Union election.
A member of the society is somebody who has officially joined – ie they have signed a membership form for the society and paid their joining fee.
Society committee elections must take place by a secret ballot.
Committee member candidates need to be proposed and seconded by members of the society. This should go to the president of the society, or in their absence to the ASO. 
At least 1 week prior to the election all members must be notified by email (which the SDC and ASO must be cc’ed into), on their www.goldsmithssu.org page and on their facebook page if they have one.  All of these communications must include the complaints procedure (see below) and details of how members can stand for the election.
The outgoing president is responsible for informing the SDC and ASO of the results of the election. Members have one week after the election to make a complaint if they feel the election was unfair in some way.
The incoming president is responsible for completing and emailing the society constitution for the following year to the SDC.

Complaints procedure
In the event that a member feels a society committee election was unfairly conducted they should contact the SDC and ASO with the reasons why.  The SDC and ASO will investigate and in the event that they uphold the complaint, the election will be held again, following the same procedures as above but will be conducted in the Students Union building, overseen by the SDC or ASO.

Removal of a Society Committee
It is recommended that complaints are made informally to begin with, in order to try and resolve the situation.  This would involve the person making a complaint to the ASO and SDC.  The ASO and/or SDC would then try to speak to those directly involved to see if an agreement can be made which solves the problem.
In the event that society members are dissatisfied with one or more committee members and wish to remove them from the committee before the next society election, they should submit this request to the ASO and SDC via email with a reason why they feel this should happen. The reason must be based on the committee member being in breach of either the Society Code of Conduct or the Society Constitution, eg if they have said they will organise events but do not.
If it is felt by the SDC and ASO that the complaint is valid, ie that the committee member is in breach of either the Society Code of Conduct or the Society Constitution, the person(s) the complaint is with regards to will be notified with the details and given one week to respond. After this the standard election procedures will be followed but carried out by the ASO or in their absence, the SDC.

External Speakers

If you are using an external speaker please fill in the   external speaker form.

Goldsmiths Students’ Union Equal Opportunities and ‘Safe Space’

Goldsmiths Students Union is committed to pursing a policy of equality of opportunity.  GSU is opposed to all forms of discrimination, and is committed to ensuring that this policy is fully effective and implemented in all areas.

GSU endeavours to develop and maintain Societies in which differing ideas, abilities, backgrounds and needs are fostered and valued, and where those with diverse backgrounds and experiences are able to participate and contribute.

You will notice that agreeing to Goldsmiths’ Equal Opportunity Policy is an integral part of the constitution of your society and Goldsmiths Students’ Union asks that all society officials run their events in a way that is non-discriminatory and provides a safe space for all students. Every student must have an equal opportunity to participate in all Union activities, and although this may seem obvious, it’s sometimes hard to be inclusive of everyone when we are all so different.

It’s not always easy to know if you are excluding people or even how you might be excluding them. You can include or exclude people by the way you communicate, in meetings, social events, publicity, recruitment, and less tangibly, by the culture of your society.

Please make sure that any discriminatory behaviour by members of your society is not tolerated.  We know this can be difficult so please come and discuss any concerns you may have with the Student Development Coordinator who will be very happy to help you deal with any problems. 

Steps you could make to be more inclusive could include:

• Using a range of ways to communicate with your members e.g. e-mail, notice-boards, newsletters, posters etc.

• If your society often has socials which include drinking alcohol, make sure you also have some where you don’t and in an environment where alcohol is not served.

• Trying to ensure that you have events and meetings at times when students with family, work commitments or other commitments can attend.

• Making sure your events are held in places that are easily accessible

• Adhere to Goldsmiths Safe Space Policy

Safe Space
Goldsmiths Students’ Union has a Safe Space Policy. This means that not only do we promote Equal Opportunities but we also do our best to nurture an accepting and safe environment in which people can experiment with what they do and who they are.  Please ensure that your society is run in line with this policy. Again feel free to ask for any help, advice or support with this.

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